{ "media_type": "text", "post_content": "PwC 🐬 do you know if we can book rooms and car directly from the hotel and car hire websites with the Corporate AMEX and code instead of Voyager? I get some cashback doing it on the websites.", "post_id": "599efed1d22b7700162f3748", "reply_count": 16, "vote_count": 1, "bowl_id": "552d1d24dc1c586b09d2d051", "bowl_name": "Consulting" }

PwC 🐬 do you know if we can book rooms and car directly from the hotel and car hire websites with the Corporate AMEX and code instead of Voyager? I get some cashback doing it on the websites.

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Also, can you consult for clients directly rather than going through PwC?

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Obviously, if you expect to be reimbursed and remain employed, you should follow the expense policies. Which do not allow that.

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For hotels I book directly with the hotel using the PwC corp code and use my corp AMEX. Technically not within policy, but much easier to change and make reservations and I get the same rates.

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I do it all the time but put in the Corp code

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I have been told by travel to use the hotel site if I can get a better rate.

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No, they shouldn't care as long as you get the right rate

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Op I have never had a problem doing this.

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In 1 word: NO

Per T&E, that's grounds for firing. Also a common cause for "random" auditing.

Thanks S&1, SA1 and Adv1; that's what I was thinking considering they shared the codes in Spark therefore I thought it should be fine. Did you get any hassle back from Voyager or others in regards to non-compliance?

Consultant 1: thanks for your input. You weren't stupid enough to have more upvotes

I would love to see what happens after one of you gets audited. Voyager is there for a reason and using the travel site is not optional.

PwC2:maybe you should check too?

I had a coachee be fired for booking flights on his own to his corporate card and expensing them. Not only wasn't he getting firm discounts from the airlines, his spend couldn't be used as leverage with the airlines to maintain or increase our discounts, and certain insurance wouldn't have applied were there to be an airplane accident since it wouldn't have been covered by our contracts. Car rentals and hotels are a little more loosely enforced but you still have to be able to demonstrate use of PwC codes if booking direct and you get audited. If our rate is unavailable booking direct, you're supposed to call AMEX Travel for them to try find an alternative AMEX bulk rate, which usually won't be as good but is typically still lower than using no codes at all. Use of codes and/cards that provide cash back will be grounds for termination. The firm also recovers a certain amount of each transaction from AMEX, so anything that denies this reduces firm cash flow. Expect aggressive enforcement on that front. Expense analytics software and processes were recently upgraded, and sometimes it can take quite a few months for them to catch up to you, but if you have consistently violated policy, it will likely get ugly fast.

Why would I check? I follow all policies to the letter.

@pwc1 thanks for the elaborate feedback. Very helpful

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