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I have been a legal assistant/paralegal (not secretary) for 35 yrs.
I would say take advantage of your firm's task deadline software or if they don't have one, put your reminders on your electronic calendar. I put reminders for deadlines when the requests, etc. come in, not for the date it's due (although I include the due date in the subject line) but for the date I plan to first address it (requesting responsive info from the client, etc.) and then update the reminder to the date I plan to follow up. I hope this helps.
I would recommend the Lawyers Diary (Red book) and reading the the. Texas Civil procedure concerning time to serve summons and complaints and discovery, and the appropriate local rules for motions and time for trials.