Insurance defense deductions - Billings wants to write off my time because I worked more than 10 hours in one day. What are some ways to avoid cutting my time?

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If you have a ton of doc review for one file like over 5,000 pgs or so, let your adjuster know in advance and get preauthorization to do it and then provide an analysis at the end. That may help with some of what you speak of.

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And break up the billing by pages. For example “review/analyze pages 1-400 records subpoenaed from____ in relation to ____”

Next entry would be the same but pages 401-____

Typically carriers will not pay if you work on their files for more than 10 hours (for that carrier) - try spreading your time to the weekends for smaller tasks that don’t matter what day they’re done - i.e. reviewing transcripts or mail - you can bill it to a saturday or sunday

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Move time around to different days on invoices when you spend a ton of time working on one case in a day.

That 10 hours could have been broken down into 2.5’s M-Th.

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WTF? You mean your internal billing department, or the client’s auditors? If it’s internal, I’d raise it with a partner and get clarification on whether you’re just not supposed to work more than ten hours per day. If it’s the client, is it all one time entry? Is it possible the issue is less the total time and more that the time entry wasn’t specific enough for them to justify paying you for ten hours of work? In that case, I’d break it up into several smaller entries.

Either way this sounds odd to me.

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Our internal billing department/system makes sure to comply with each client’s billing guidelines. For example- an attorney who may have multiple cases with client cannot bill over 10 hours for the day total on all of their cases.

See if that’s what your billing dept is doing. Get a copy of those client billing guidelines so you can bill accordingly.

if it's something like doc review, spread it out over a couple days. Best way to avoid is get pre-auth from the adjuster. But man it's so annoying to get time cut when sometimes a file just demands a 10 hour day (or a few of them!)

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Agreed; inevitably there will be days you’re “short” for whatever reason (internal meetings, vacation/leaving early, etc.) and so if I hit my 9-hour quota for the day, I’ll make a note of everything I’ve done after that point and bill it forward into the next day (billing Saturdays always look good to clients and partners). Or, I just pack up and leave. But as an associate that might not be an option.

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