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You said "reintroduce", so that means your company had that policy before. I'm curious, how much success have you had with it in the past?
Do you guys have a way to put notes on a clients profile? A note in all caps might do it if so.
Sounds like you’ll have to rely on and trust your customer care representatives and if you have reservations to go back over calls or confirm with the representative. They’ll be responsible for taking notes and following procedure for the accounts. Do the proper training to identify appropriate situations where this is applicable.
If the customer is calling/emailing/chatting about the same things more than 3 times they're labeled as chronic. That means all their calls are rerouted to escalations for final resolution which usually means the customer has to leave a voice-mail message and a rep calls them back when there's progress on resolving the problem.