Curious as to what people practice and what companies policies are on travel. Does travel go towards time billed or is that on you? I'm sure there are many variables but so your best to explain

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Federal government regulation is to bill all business travel time that is greater than a normal commute regardless of work done. Rationale is the only reason you’re spending extra time traveling to somewhere is for the benefit of the client, so you’re working in the sense that you’re traveling for them. When federal acquired state, local, higher ed, this and many other federal requirements were applied broadly across the GPS practice

helpfullike

Travel is not billable unless you are working on the plane. If not, you still record travel time, but it’s not charged to the client. For example: door to door is 6 hours. You work for 3 hours in the airport/on the plane, you bill 3 hours to the client (ie who cares if you’re at home, at your desk, on the road - you’re getting work done for the client), and you charge the other 3 hours to the travel code

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Yeah, I think it'd be an abuse if we charged time to the client while we were kicking back and taking a nap on the plane... We have codes that show we spent that time traveling for work, but we don't bill the client our rates when we're napping or watching a movie...

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@deloitte 2 - where did you find that? I googled it and couldn't find that

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We don’t bill our timesheets hourly.

In our GPS practice yes

In commercial travel time is not billed but you can track it if you’d like

Depends on SOW structure. Expenses are normally billed as a separate line item from T&M and have a cap that would say “Expenses are in addition to fees and are not to exceed xx% of fees billed”.

Time spent traveling during normal business hours is billable. Otherwise it’s on us Certain contracts provide exceptions for tasks requiring frequent international travel which allow billing some travel time on nights and weekends

If you spend working during travel, bill it to the project, otherwise it’s up to you to bill it to the internal project code. Keep in mind productivity / realization will be less in the latter scenario but that does not raise a red flag unless you are billing too many hours to travel in the week.

Also remember - you have an expense budget for travel and accommodation which are pass through expenses borne by your client. You probably don’t want to bill them for 2 hour flight again just because you were based out of another city.

We have non billable codes for every project. It’s used for travel if we aren’t working

OP, I think D2 is talking about Deloitte's own policy for their federal practice, not "a federal policy" like one that the whole country follows.

We have one code for client work and that includes travel. I charge every second beyond my normal commute to my normal office. It's my time the company is taking. This should be recorded and accounted for in some way.

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