How do you handle empathy when a caller is in distress about their order?

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As a customer service rep, i think the only thing we can do is be extremely patient, express our sympathies or apologies if there's an error on our company's part, and try not to react if the customer is upset. I think the best interactions I have are when I am calm and collected and don't add to the tension of the encounter

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Thank you for the tips! My role is to be extremely empathetic towards each caller, but because it’s my first job in cs position I’m just not used to the interaction. Not that I’m insensitive! I’ve just never worked for a pet food e-commerce store lol.

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