Hi! I’m a young professional with less than 2 years experience, started a new job 1.5 months ago. I’m having quite some difficulties on balancing out my response time to tasks. While I act incredibly fast if not immediately with some, I sometimes take 1-2 weeks with couple of hours worthy ones. Sometimes I ignore, procrastinate or simply other more urgent things come up to increase the delay. Also I work with 3 managers in my team which doesn’t help with expectations nor guidance. Any tips pls?

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I would start prioritizing the ones that take a couple of hours and break that time up into blocks that seem doable. Pomodoro can help with this or you can choose however long you feel like you can handle. Take short breaks and actually put the work down when you take them. Do not let yourself start the small tasks unless you have already put work in on the ones that will take longer. Remember to reward yourself even if it's just in a small way, positive reinforcement works.

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This is actually good advice. Thank you!

Are you me? 😅

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Well it is somewhat refreshimg to know that I am not the only one

Congrats on the new job!

I suggest keeping one master list of tasks, and write down your three priority tasks for the day every morning in a spiral notebook or piece of printer paper. I use that page as my scrap paper for the day to capture random notes and to keep the notes I take during phone calls. Later I transcribe any important notes to notion or one note (or moleskine) and toss the page.

Each of the 3 tasks are approximately 1-2 hour projects. I keep the list next to me so I can keep redirecting my intention on just those three things.

Even though I think I can do 20 things in a day, by the time all the distractions and meetings and calls happen - I’m happy if I got 3 things off the list.

When thinking about the three things, write down the physical steps involved. Not just the concept. For example tomorrow I need to 1) write procedures 2) get architectural plans and 3) enter data into a portal.

First step is very small and specific - get template procedure from folder x. Or call architect. Or log into the portal.

Get very clear and specific on the goals, ambiguous goals won’t get done.

Take breaks in between tasks

If you get them done by lunch, pick up a couple more after.
Don’t end up with multiple to do lists. Just keep one in a system. Or In your phone

Do this every day, you’ll be in great shape!

I had this same problem in the past. One thing that really helped me was getting put on medications and also started seeing a therapist twice a week. Those two things seemed to really help me to become more organized and more able to stay on task.

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