Looking for tips on how to handle a customer/client who is irritated but still wrong. Also, advice on how to not take customer service personally would be appreciated.

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The most important first step is to de-escalate the situation. Instead of making the client feel that they are in the wrong, just keep reminding them that you both can work together to find a solution. Then when they finally cooperate, don't forget to thank them. I've handled a lot of angry, frustrated customers in the past and it's so much better to move on if I can only hear them over the phone and not put a face on them.

So about not letting customers get to you, it takes practice. Just remind yourself they do not know you, you are just the agent that answered the call. After an angry customer call, I like to do a few deep breaths. Don't let some random ruin your day longer than the phone call lasts. Best of luck, customer service is tough

In my experience, customers want to be validated. So a simple statement like "I can see why you are upset about XYZ, here are our options..." and reiterate the policy. That way the customer feels heard but also knows what the next step is, which is following the policy.

You have to repeat the policy. I usually wait out the anger. Another employee walking up next to you has a good effect. Escalate to your supervisor if they do not stop or you feel threatened. It is hard to not take it personally, but you did not make the policy. In all honesty, these angry customers do not care who they are yelling at. If it wasn't you, it would be someone else.

Sometimes it would work when I would explain I have no control over the policies and that I was just simply doing my job. That I couldn’t just do it for them because it would cost me my job. Some people were super nice after that and would say they understood. Then you get the people that want “someone who can” do it for them. Then get a manager and let it be their choice. Don’t feel bad for doing your job, OP.

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