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We used to have a customer like this at my old job. Nothing ever made them happy. You could give them a million dollars i'd swear and they would still find something wrong with it. They always complained over something. I would just handle him calmly, not react, and have someone else step in if needed.
I can get really sensitive about this kind of thing, and used to struggle with taking it really personally! I finally realized that there is almost always one client like this. You have to remind yourself that this is not “real life”, this is business. Nothing actually matters. If someone else is going to act so unprofessional at their job, that is embarrassing for them, not me. I keep my cool no matter what and do not let them rule my life. Sometimes I will remind clients of our response time SLAs, and tell them that it is not possible for me to respond immediately.
I found what works is letting difficult customers rant, repeat back what they said, and validate their feelings. Give them options to choose from as next steps and timelines for what they choose. Also, get your manager on periodic calls where you feel most prepared and confident, like a Quarterly Business Review. They can see how you’re being treated, while giving the customer a VIP feeling.
I’m lucky enough that after they escalated to the main boss, a ton of other team members got involved and everyone at my company agrees the client was unreasonably rude. So, knowing that I had my company behind my back, my anxiety lessened. My boss has my back. He knows they’re just difficult. I do my best on our calls and try to not let them get to me. Maybe a quick vent but that’s all I'll allow myself.
Lots of great responses in this thread. Is your manager aware? I just ask because these types of customers tend to escalate so I’d want to be sure that my leader knows before it gets escalated. More of, "Hey, I have this handled but this customer is angry, so wanted you to be aware in case he escalates." Always cover yourself.